Campus Life
Create or Renew a Club
Start your own Club at LU or Renew your club today!
Each academic year, all clubs must reapply for ratification. Ratification periods only occur twice per academic year: March and October.
Clubs that are ratified by the end of March will be considered active going into the following academic year. Clubs ratified at the end of October will be active the following January.
All new clubs that wish to be active in the following academic year need to submit a ratification form!
Questions?
Jenna Thornber
sgaoutreach@laurentian.ca
(705)-675-1151 x 1350
Join A Club
Want to join a club? Take a look at the list of clubs below, you can email them and check them out on their social media as well!
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Jack.org Laurentian Jack.org
Spread mental health awareness and reduce the stigma surrounding mental health through stress-reducing initiatives on campus.
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Laurentian for Literacy/Frontier College
Laurentian for Literacy is a not-for-profit organization that provides volunteer tutoring opportunities to post-secondary students. We also assist elementary-school students to build strong literacy and numeracy skills.
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Laurentian Relay For Life LU Relay For Life
We are a non-profit organization run through the Canadian Cancer Society that raises money for cancer research and support programs for people fighting against cancer. We have one event each year in March for 12 hrs.
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Laurentian University Chemical Engineering Chapter LUChEC
We are a club that partakes in educational outings and gatherings revolving around chemical/process/metallurgical engineering.
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Laurentian University Mine Rescue LUMR
LUMR is the first Ontario student-run mine rescue club that is dedicated to introducing students to mine rescue and advocating health and safety in the mining industry.
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MEDLIFE Laurentian MEDLIFE Laurentian
We are a chapter of MEDLIFE. MEDLIFE is an international organization dedicated to medical and educational development. We do fundraisers to support MEDLIFE initiatives and we send students on service learning trips.
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Students Offering Support SOS
Our goal is to help Laurentian’s students raise their marks through exam aid sessions. The profits from these sessions go towards building schools and classrooms around the world!
Club Resources
Below you will find all the forms and documents your club might need throughout the year.
Frequently Asked Questions
How do I renew my club or ratify my new club?
Renewing your club or ratifying your new club takes place twice per year. The ratification form will be open during the two ratification periods.
March- In order to be active for the upcoming year, clubs must ratify in March every year. This is the main ratification period.
October- Clubs that ratify in October are active right away, however, clubs are required to apply for ratification again in March. This is mainly for new clubs or clubs that missed the March ratification period.
What information do I need to complete the ratification form?
Each academic year every club must reapply for ratification by submitting the club ratification form. Your club will need an updated constitution, membership list, executive team, social media platforms, logo and outline for what they have planned for the upcoming year.
How do I create a constitution?
All clubs must submit a constitution to be considered for ratification. You may submit a constitution of your own creation or use our template located here.
How many people do I need to start a club?
You must have 10 members or interested parties to create a new club. This includes a President, Vice-President and Treasurer.
What clubs are not ratified by the SGA?
Our policy dictates that the SGA is unable to ratify any clubs of radical nature, discriminatory in any way or associated with physical activity. Campus Recreation clubs must contact Mike Sabourin msabourin@laurentian.ca.
Can a religious or political group be ratified with the SGA?
We do ratify political and religious clubs.
Where can I find the ratification form to renew my club or ratify my new club?
Current SGA clubs will receive an email notifying that the ratification form is now open and a link will be included in the email. New clubs can find the link on our website as well as on our social media.
Who can I contact if I have questions about the ratification process?
Jenna Thornber is the Director of Outreach for the SGA. If you have questions about the ratification process please email SGAOutreach@laurentian.ca.
How do I update clubs information on the website?
If you require your club information to be updated on our clubs list please contact Maddie Lougheed, our Director of Communications at sgacommunications@laurentian.ca
How can I book a space on campus for my club?
To book a space on campus you will need to contact Lynn Pestell in campus services. This includes tables for bake sales and meeting room spaces. Her email is lpestell@laurentian.ca or you can call her at 705-675-1151 ext 1035
How can I sell tickets for my event at the V-Desk?
The V-Desk is happy to sell tickets for your clubs’ event. To submit a request please email VDesk@laurentian.ca.
How can I order pizza for my club?
You can order pizza through the SGA for your club by submitting the pizza order form. The SGA provides a large discount! Please submit orders at least one week in advance. If you do not receive an email confirming your order within 3 days, please email sgaoutreach@laurentian.ca
How can my club make a charitable donation?
Clubs can make charitable donations through fundraising or sponsorship. Clubs may not make charitable donations with SGA funding. You will need to email the Director of Outreach at sgaoutreach@laurentian.ca with details for the donation including the name of the charity, amount, the address of the charity and any other specifics with the withdrawal of funds form completed and attached to the email.
Can my club apply for additional funding with the SGA?
Clubs can secure additional funding through the SGA by submitting the additional funding request form. Requests should be submitted at least two weeks in advance and will be evaluated on a case by case basis.
How can I access my club funds through the SGA banking system?
There are 3 ways to access your club funds through the SGA banking system.
The first method is through reimbursement. Any purchases made out of pocket from any club member can be sent in to get reimbursed. Simply complete and send in the approval of purchase form (which needs to be signed by two signing officers for the club) with receipts. A cheque will be made to that club member and they will receive an email when the cheque is ready for pick up.
The second method is withdrawal. If your club needs cash for an event or a conference please complete the withdrawal form. Note that it will take 2-3 days to get the cash so please complete this form in advance. You will be notified via email when the cash is ready for pick up.
The third method is direct third-party payments. The SGA can pay directly to third-party organizations on behalf of your club. Simply send the invoice to sgaoutreach@laurentian.ca. You will receive an email notification that the cheque has been mailed out. Complete the Withdrawal of Funds form and attach it to the email with the invoice.
What are the SGA pizza and coat check fundraisers and how do I sign up?
One of the perks of being an SGA club is that they can sign up for the pizza and coat check at the pub downunder on Thursday nights during the school year. This fundraiser has no cost to the club as the SGA pays for the pizza they that sell.
To sign up, clubs will receive an email from the Director of Outreach with nights that are available. It will be first come, first serve so email back asap.
How do I host an event in the Pub Downunder?
Just complete the Pub Event form and the Clubs Event Approval form.
I want to host an event. What do I need to do?
Clubs must submit the Event Approval form prior to any event being promoted. For guidance or collaboration on an event please contact the Director of Outreach at sgaoutreach@laurentina.ca or the VP Student Life at vpstudentlife@laurentina.ca.
How do I deposit funds into my SGA bank account?
If you would like to deposit cash or cheques into your SGA bank account simply bring them to Jenna Thornber, the Director of Outreach, in the SGA office. Any cheques must have Students’ General Association in the payee section with the club name underneath or in the memo section. Clubs will be required to complete the Deposit Form.
Laurentian University Campus Emergency Response Team
CALL US 24/7 – 705-562-5456
DIAL 911 FOR EMERGENCIES
What is LUCERT?
Laurentian’s Campus Emergency Response Team is a student-led initiative available to respond to any medical issue on the Sudbury Campus. Volunteers are all Laurentian students and trained at a First Responder level with CPR HCP. LUCERT has partnered with security to assist in any emergency on campus. The team aims to enhance safety in partnership with all available services at Laurentian currently and also provide students with another way to become involved in the school community. LUCERT can also cover events affiliated with Laurentian, by contacting us at our email. They are also joined with Laurentian’s SafeWalk and aim to ensure everyone’s safety while at the university.
Contact Us
(705)- 562-5456
Office located at SSR-G7
safewalk@laurentian.ca
Hours
24/7 during the regular academic year
Safe Walk
Safe Walk is a student-led service that accompanies anyone walking throughout the Laurentian University Sudbury campus. Teams of two can be found wearing blue SafeWalk vests and are always willing to walk individuals to their destinations.
Safe Walk is always looking for new volunteers. Contact safewalk@laurentian.ca for information on applying.
Safe Walk
705-675-1151 ext. 5879
safewalk@laurentian.ca
Student Centre
On March 19 and 20, 2014 the Laurentian University SGA held a referendum whether they wanted to build a new Student Centre through an incremental incidental fee that would fund the proposed $10 million dollar project. They voted in favour of the Student Centre.
Laurentian University’s Capital Projects Department is managing the project but, the Student Centre remains a project by the students and for the students! Check out the Student Engagement report below.
Building Description
The Student Centre Building will be a two-story facility with a total of about 15,100 square feet which will contain three key units: the public portion of the building, the membership portion of the building, and the SGA administration area. The main entrance to the building will be located at the south-west corner of the main level. The lower floor is a split level floor with the northern portion constructed at the same elevation as the West Residence and the southern portion of the floorplate constructed 3’ lower.
The primary focal point of the building will be a large atrium space which will include a large fireplace and lounge furniture. This atrium will also be open to the study rooms, games room, and upper floor lobby.
The Student Centre building will be designed to the highest standards of sustainability.
The anticipated completion date is to be summer 2019 so that the Student Centre is ready for the student’s 2019 school year.
The selection of the contractor for the construction of the building will be through a stipulated sum contract that will go out for tender. A general contractor is intended to be selected in January 2018, so construction can begin in February 2018.
The construction budget has been set at $6,900,000.
The Student Centre Building will be a two-story facility with a total of about 15,100 square feet which will contain three key units: the public portion of the building, the membership portion of the building, and the SGA administration area. The main entrance to the building will be located at the south-west corner of the main level. The lower floor is a split level floor with the northern portion constructed at the same elevation as the West Residence and the southern portion of the floorplate constructed 3’ lower.
The primary focal point of the building will be a large atrium space which will include a large fireplace and lounge furniture. This atrium will also be open to the study rooms, games room, and upper floor lobby.
The Student Centre building will be designed to the highest standards of sustainability.
The anticipated completion date is to be summer 2019 so that the Student Centre is ready for the student’s 2019 school year.
The selection of the contractor for the construction of the building will be through a stipulated sum contract that will go out for tender. A general contractor is intended to be selected in January 2018, so construction can begin in February 2018.
The construction budget has been set at $6,900,000.
Opportunity & Student Spaces
The SGA student centre project opens many opportunities for students. There will be student employment opportunities, food and beverage options, and SGA services. In the SGA members-only section of the building, there will be a large atrium space with comfortable lounge furniture, various study spaces, a games room and more.
The SGA student centre project opens many opportunities for students. There will be student employment opportunities, food and beverage options, and SGA services. In the SGA members-only section of the building, there will be a large atrium space with comfortable lounge furniture, various study spaces, a games room and more.
For More Information
For more information, email your questions to the SGA president at sgapresident@laurentian.ca
For more information, email your questions to the SGA president at sgapresident@laurentian.ca
Download Student Centre Informational Report
Download Student Centre Informational Report
Download Student Centre Updated Sketches
Download Student Centre Updated Sketches
Laurentian Womyn’s Centre
The Womyn’s Centre on campus promotes both personal well-being and community on campus. They have events throughout the year that raise awareness of womyn’s issues, as well as the importance of positive self-image and respect. Their office welcomes you stop by and explore the space as well as what they have to offer. Located on the 6th floor of the R.D. Parker Building, room L-620.
Womyn’s Centre
705-675-1151 ext 1089
Women_Centre@Laurentian.ca
Pride
Pride Laurentian is a very active body on campus. They strive to promote both acceptance and education through a variety of events, information sessions, and support. Located on the 2nd floor of the R.D. Parker Building, room L-228, the Pride Office is open to everyone and they encourage you to stop by! Check out their social media below!
Laurentian Pride
Room P-221
R.D. Parker Building
CKLU 96.7FM
CKLU is a Laurentian student and community radio station. For over 30 years CKLU has provided alternative radio choices. They offer volunteer opportunities to university students and the community, programming in any language and format, a wide variety of music alternatives, emphasis on local and Canadian artists and varied perspectives on the world. Their programming is created by dedicated volunteers and some of their programs have been airing for more than 2 decades!
CKLU
85 Elm St.
Sudbury, ON
The Lambda
The Indigenous Students Circle provides a positive and unique experience for Indigenous and Indigenous-minded students attending Laurentian; students from any association are welcome to become ISC members. The ISC focuses on advocacy for Indigenous views and hosting various educational, cultural, and social events on campus.
Indigenous Students Circle
Room US-255
University of Sudbury
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