March- In order to be active for the upcoming year, clubs must ratify in March every year. This is the main ratification period.
October- Clubs that ratify in October will be considered an active SGA club for the following winter term. This is mainly for new clubs or clubs that missed the March ratification period. If you ratify in October, you will need to ratify/renew again in March to be active the following academic year.
The first method is through reimbursement. Any purchases made out of pocket from any club member can be sent in to get reimbursed. Simply complete and send in the approval of purchase form (which needs to be signed by two signing officers for the club) with receipts. A cheque will be made to that club member and they will receive an email when the cheque is ready for pick up.
The second method is withdrawal. If your club needs cash for an event or a conference please complete the withdrawal form. Note that it will take 2-3 days to get the cash so please complete this form in advance. You will be notified via email when the cash is ready for pick up.
The third method is direct third party payments. The SGA can pay directly to third party organizations on behalf of your club. Simply send the invoice to email@example.com. You will receive an email notification that the cheque has been mailed out.
If you would like to partner with the SGA on an event please contact our VP Student Life at firstname.lastname@example.org
To sign up, clubs will receive an email from the Director of Outreach with nights that are available. It will be first come, first serve so email back asap.