Clubs

Register your club for Clubs Day!

Clubs Day is Jan. 16th and 17th, 2017. Deadline is Friday, January 13th

Create a Club

Have a great idea for a club? Get all the information you need to start your own!

Renew a Club

All the information you need regarding ratification and agreement updates.

Join a Club

Browse the extensive list of clubs you can get involved with at Laurentian University.

Resources

All forms required for donations, sponsorships and requests.

Frequently Asked Questions

How do I renew my club or ratify my new club?

Renewing your club or ratifying your new club takes place twice per year. The  ratification form will be open during the two ratification periods.

March- In order to be active for the upcoming year, clubs must ratify in March every year. This is the main ratification period.

October- Clubs that ratify in October will be considered an active SGA club for the following winter term. This is mainly for new clubs or clubs that missed the March ratification period. If you ratify in October, you will need to ratify/renew again in March to be active the following academic year.

What information do I need to complete the ratification form?

Each academic year every club must reapply for ratification by submitting the club ratification form. Your club will need an updated constitution, membership list, executive team, social media platforms, logo and outline for what they have planned for the upcoming year.

How do I create a constitution?

All clubs must submit a constitution to be considered for ratification. You may submit a constitution of your own creation or use our template located here.

How many people do I need to start a club?

You must have 10 members or interested parties to create a new club. This includes a President, Vice-President and Treasurer.

What clubs are not ratified by the SGA?

Our policy dictates that the SGA is unable to ratify any clubs of radical nature, discriminatory in any way or associated with physical activity. Recreational clubs must contact Mike Clarke, in campus recreation, at mclarke@laurentian.ca

Can a religious or political group be ratified with the SGA?

New policy changes dictate that we are able to ratify religious groups as SGA clubs. Funding for these groups is presently under review.

Where can I find the ratification form to renew my club or ratify my new club?

Current SGA clubs will receive an email notifying that the ratification form is now open and a link will be included in the email. New clubs can find the link on our website as well as on our social media.

Who can I contact if I have questions about the ratification process?

Jenna Thornber is the Director of Outreach for the SGA. If you have questions about the ratification process please email SGAOutreach@laurentian.ca.

How do I update clubs information on the website?

If you require your club information to be updated on our clubs list please contact Glenn Paquette, our Director of Communications at sgacommunications@laurentian.ca

How can I book a space on campus for my club?

To book a space on campus you will to contact Lynn Pestell in campus services. This includes tables for bake sales and meeting room spaces. Her email is lpestell@laurentian.ca or you can call her at 705-675-1151 ext 1035

How can I sell tickets for my event at the V-Desk?

The V-Desk is happy to sell tickets for your clubs’ event. To submit a request please email VDesk@laurentian.ca.

How can I order pizza for my club?

You can order pizza through the SGA for your club by submitting the pizza order form. The SGA provides a large discount! Please submit orders at least one week in advance. Order cancellations or alterations must be made at least three hours prior to delivery time. If you do not receive an email confirming your order within 3 days, please email sgaoutreach@laurentian.ca

How can my club make a charitable donation?

Clubs can make charitable donations through fundraising or sponsorship. Clubs may not make charitable donations with SGA funding. You will need to email the Director of Outreach at sgaoutreach@laurentian.ca with details for the donation including name of charity, amount, address of the charity and any other specifics.

Can my club apply for additional funding with the SGA?

Clubs can secure additional funding through the SGA by submitting the additional funding request form. Requests should be submitted at least two weeks in advance and will be evaluated on a case by case basis.

How can I access my club funds through the SGA banking system?

There are 3 ways to access your club funds through the SGA banking system.

The first method is through reimbursement. Any purchases made out of pocket from any club member can be sent in to get reimbursed. Simply complete and send in the approval of purchase form (which needs to be signed by two signing officers for the club) with receipts. A cheque will be made to that club member and they will receive an email when the cheque is ready for pick up.

The second method is withdrawal. If your club needs cash for an event or a conference please complete the withdrawal form. Note that it will take 2-3 days to get the cash so please complete this form in advance. You will be notified via email when the cash is ready for pick up.

The third method is direct third party payments. The SGA can pay directly to third party organizations on behalf of your club. Simply send the invoice to sgaoutreach@laurentian.ca. You will receive an email notification that the cheque has been mailed out.

How do I deposit funds into my SGA bank account?

If you would like to deposit cash or cheques into your SGA bank account simply bring them to Jenna Thornber, the Director of Outreach, in the SGA office. Any cheques must have Students’ General Association in the payee section with the club name underneath or in the memo section.

I want to host an event. What do I need to do?

If you would like to host an event, you will need to complete the event form. Bake sales, meetings and booths do not require an event form. For out of town conferences please complete the event form 2 weeks in advance.

If you would like to partner with the SGA on an event please contact our VP Student Life at vpstudentlife@laurentian.ca

How do I host an event in the Pub Downunder?

If you would like to host an event in the pub, please email pubmanager@laurentian.ca . This includes porkettas, trivia or any other social event.

What are the SGA pizza and coat check fundraisers and how do I sign up?

One of the perks of being an SGA club is that they can sign up for the pizza and coat check at the pub downunder on Thursday nights during the school year. This fundraiser has no cost to the club as the SGA pays for the pizza they that sell.

To sign up, clubs will receive an email from the Director of Outreach with nights that are available. It will be first come, first serve so email back asap.

Still have questions? Send us a message!